The Nightly Billing Job has 15 steps it goes through to complete automatically specific functions in SmartCare. The Billing Job and each step runs every night in the following order.
- 835 Process Uploaded Files – Processes any imported 835 files
- Create Bed Services – Creates bed services when using the automatic census in the Inpatient/Residential module
- Generate Bundled Services – Creates bundled services when using the bundled services functionality
- Attach Diagnosis to Show Services – Refreshes Billing Diagnosis tab
- Service Completion – Completes services that are in a Show status with no service validation errors
- Set Charge Ready to Bill – Sets charge to Ready to Bill if there are no charge errors
- Reallocation – Based on changes in the system, charges are reallocated if needed
- Ready to Bill 2 – If any charges have been reallocated they are run through the Ready to Bill job again
- Allowed Amount Adjustments – Processes adjustments based on setup in the Plan
- Client Fee Adjustments – Processes adjustments based on active Client Fee records
- Auto Post Client Payments – Client payments are applied to oldest balance first
- Fix Open Charges, Unposted Payments and Client Balance
- Custom Timely Filing Warnings – Generates charge errors for Delay Reason Codes
- Custom EPSDT Indicator – Adds the EPSDT indicator to claim files