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Bedboard

The Bedboard screen is used to manage the beds in inpatient, CSU, and residential, depending on your agency’s setup. When you create a Unit in SmartCare, you define whether the unit will display in Bedboard or Bed Census (also known as Residential). The Bedboard list page shows all beds and identifies whether the bed is in use or not. You can use Bedboard to manage new admissions and discharges, clients’ attendance, and change beds and programs.

Workflows utilizing this screen are discussed in sections later in this job aid.

How to Display the Bedboard List Page

  1. Click the Search icon.
  2. Type ‘Bedboard’ into the search bar.
  3. Click to select Bedboard (My Office).                           
  4. The Bedboard screen opens.

How to Change the Bedboard View

Facility types have  an associated view on the Bedboard that displays information important to that setting.

  1. Begin on the Bedboard screen.
  2. Click the Views icon in the tool bar.
  3. Select the desired view from the dropdown.                         

How to Search for a Bed 

  1. Click the Search icon.
  2. Type ‘Bedboard’ into the search bar.
  3. Click to select Bedboard (My Office).                                     
  4. Select a Status hyperlink. The Activity Details window will open.
  5.  In the Activity section, click the Bed Search button. The Bed Search screen opens. 
  6. Filter the list to determine the records that are shown.
  7. Click the Search button to start the search. All records which match the search are shown in the Record Found section.
  8. Select the bed by clicking the radio button to the left of the record you want.
  9. Click the Select button. The Census Management screen you were working on is reopened.