New Versions Released for Invoice Generators 

New versions of the SMHS, DMC and DMC-ODS Invoice Generators are now available for download from the website to accommodate recent updates made to the DHCS service tables. The new Invoice Generators can be found here, under Contract Provider Invoicing Process. 

Following is an overview of what is new: 

General Updates (Applies to SMHS, DMC, and DMC- ODS) 

• New CHW Degree Group: A new group for community health workers (CHW) has been added to the Outpatient Hourly Rates 24/25 tab. It includes CPT codes 98960, 98961, and 98962, and calculates rates based on the hourly rate entered. 

• New LPHA Degrees: The MFT clinical trainee and LPCC clinical trainee degrees are now part of the LPHA group, ensuring proper rate calculations for clinicians with these credentials.  

DMC and DMC- ODS Specific Updates 

• Based on county requests, the Invoice Detail tab has been updated to include the perinatal column. In addition, the location name, staff name, charges created date, and modifiers will now populate. 

SMHS-Specific Updates 

• New AOD Degree Group: A new group for certified and registered AOD counselors has been added to the Outpatient Hourly Rates 2425 tab. Rates are calculated based on DHCS-approved procedures. 

• New HCPCS Code: H0036 has been added to the Outpatient 2425 Rate tab and applies to CNS, LPHA, MD, NP, PA, and PSY groups. 

DMC-ODS Specific Updates 

• New Degree Groups for Traditional Healers (THEAL) and Natural Helpers (NHEAL) have been added to the Outpatient Hourly Rates 2425 tab. These are placeholders in case future DHCS updates allow these roles to provide outpatient services and will not currently generate rates for any procedures listed in the Outpatient 2425 Rate tab. 

• New procedure codes have been added to the Other Rates 2425 tab: 

H0051 – Traditional Healer Individual Service 

H0051: HQ – Traditional Healer Group Service 

T1016 – Natural Helper Individual Service 

T1016: HQ – Natural Helper Group Service 

ICYMI: Finalize Safety/Crisis Plans Ahead of Change on June 20  

Last month, CalMHSA updated counties about plans to change the active screen for the safety/crisis plan. Changes were set to occur on May 23, but per some counties’ requests, the change has been paused until June 20. 

At that time, counties will see two options for the safety/crisis plan document in SmartCare. Please make sure any plans are finalized (signed) before June 20. We will be deactivating the document at that time. 

Updates to Medication Reconciliation List Page 

CalMHSA has updated the medication reconciliation list page, which is used to document if a patient is taking their outpatient medications. It now pushes any CalMHSA Rx active prescriptions and/or home medications. This list page now includes CalMHSA Rx medications.  

Update to Diagnosis Validation in Batch Service Upload 

An update was deployed last weekend to address an issue where services could not be uploaded into SmartCare if the diagnosis listed for the service was a valid ICD-10 but did not contain a decimal. 

Upcoming Initiatives

See the EHR Product Team’s upcoming initiatives in this list, updated as products and priorities evolve.

06.18.25-County-and-State-Requested-EHR-Initiative-Report.pdf