Weekly State Reporting Calls Now Incorporate Training 

To re-baseline understanding of SmartCare’s State Reporting functions, CalMHSA will repurpose the Weekly State Reporting call scheduled each Thursday at noon to provide updated training. Training will incorporate all current information and lessons learned by CalMHSA, counties and Streamline. The anticipated schedule of these sessions is below, and is subject to updates as important and timely topics arise:  

• July 25: CSI (Set-up/Migration/Implementation) 

• Aug. 1: CSI (Data Collection/Submission/Error Correction) 

• Aug. 8: 274 MH and SUD (Set-up/Migration/Implementation/Submission) 

• Aug. 15: ASAM/CANS/PSC/HCAI (Data Collection/Submission/Error Correction) 

• Aug. 22: FSP (Set-Up/Migration/Implementation) 

• Aug. 29: FSP (Data Collection/Submission/Error Correction) 

• Sept. 5: TADT (Data Collection/Submission/Error Correction) 

Changes to Medical Procedure Code Labels Starting July 29 

To ensure clarity for users in selecting codes when writing services notes, some medical-related procedure code labels (Display As) will be changing beginning July 29.  

The changes – reviewed by county medical directors – include the user type and facility setting. While some of these codes are reimbursable, others are non-billable depending on facility/billing regulations; however, to standardize between super PHF, PHFs, CSU and residential settings, the same procedure codes will be used to simplify the user experience.  

In addition, this post also details the procedures that will be associated with the new psych/medical template that we aim to release on July 29. These procedure codes will be automatically associated with this new template.  

Please watch for forthcoming details about a training on how to use this new template along with other associated medical-related tools. 

New Inpatient Role for Nurses, Change to Medical Prescriber Role 

A new inpatient role, Nurse Medical IP/CSU/Res, has been implemented to distinguish inpatient/CSU/residential nurses from the inpatient/CSU/residential prescribers. This role carries the same permission as the Medical IP/CSU/Res role but can be used when acknowledgement requirements may be different or a distinction needs to be made between the two roles, such as in setting up client orders and other functionalities.  

In addition, the Medical IP/CSU/Res role will be renamed to Prescriber IP/CSU/Res on Friday, July 19 at the end of the day. 

Procedure Code Name Change 

Please inform all appropriate staff that the name of the Comprehensive Multidisciplinary Evaluation procedure code will be changed to “MDT/CFT Meeting” on Friday, July 19 at 5 p.m.  

This Week’s Production Updates 

New functionality in the EHR – and what you need to know about it – is available here.  

Upcoming Initiatives 

See the EHR Product Team’s ambitious upcoming initiatives in this list, updated weekly as products and priorities evolve — and sortable by topics like medical, clinical billing and more. 

CalMHSA EHR Initiative Report 7-18-24