These are the following patient demographic information that is being pulled from Smartcare into CalMHSA Rx.
Below are the fields from Smartcare, and where that information lives in Smartcare. This information will need to be updated within Smartcare, and then this information would be pushed to CalMHSA Rx.
Patient Demographics on CalMHSA Rx’s Patient Summary
| CalMHSA Rx Field | Can be found where in SmartCare | Additional Notes |
|---|---|---|
| First name | Client Information > General | |
| Last Name | Client Information > General | |
| Middle name | Client Information > General | |
| Suffix | Client Information > General | |
| Prefix | Client Information > General | |
| Sex | Client Information > Demographics | |
| DOB | Client Information > Demographics | |
| Race | Client Information > Demographics | Dr First only allows for these options: American Indian or Alaska Native, Asian, Black or African American, Native Hawaiian or Other Pacific Islander, White. If Smartcare field is marked with an option that does not exist in Dr First, or left blank, Dr First will display as “Patient Declined.” |
| Ethnicity | Client Information > Demographics | Dr First only allows for these options: Hispanic or Latino, Not Hispanic or Latino If Smartcare field is marked with an option that does not exist in Dr First, or left blank, Dr First will display as “Patient Declined.” |
| Preferred language | Client Information > Demographics | Dr First has a long list of languages that is available for use. If Smartcare field is marked with an option that does not exist in Dr First, or left blank, Dr First will display as “Patient Declined.” |
| Email Address | Client Information > General | |
| Weight | Flowsheet > Vitals/Meaningful Use | The last recorded Smartcare weight will appear in CalMHSA Rx’s Patient Summary. This data does NOT initialize forward when within when prescribing a medication nor in the Dose Calculator, and will need to be manually inputted. CalMHSA is working on improving this workflow. |
| Height | Flowsheet > Vitals/Meaningful Use | The last recorded Smartcare weight will appear CalMHSA Rx’s Patient Summary. This data does NOT initialize forward when within when prescribing a medication nor in the Dose Calculator, and will need to be manually inputted. CalMHSA is working on improving this workflow. |
| Home Phone | Client Information > General | Smartcare fields may differ from CalMHSA Rx fields. If there are two of the same fields (eg. Home 1 vs Home 2), the most recently updated field will be used in CalMHSA Rx. |
| Mobile Phone | Client Information > General | Smartcare fields may differ from CalMHSA Rx fields. If there are two of the same fields, the most recently updated field will be used in CalMHSA Rx |
| Work Phone | Client Information > General | Smartcare fields may differ from CalMHSA Rx fields. If there are two of the same fields, the most recently updated field will be used in CalMHSA Rx |
| Other Phone | Client Information > General | |
| Address | Client Information > General | |
| City | Client Information > General | |
| State | Client Information > General | |
| Zip Code | Client Information > General |