ClientAccessRuleDaysAfterProgramDischarge

Brief Description: This configuration key allows a county to set the length of time (in days) from the program discharge date for documents to be associated with that program.  

Details: When creating a document in SmartCare, whether entered directly or scanned/uploaded in, the document needs to be associated with a program for CDAG to work properly. However, sometimes there are documents that are received or finalized after the client has already discharged from that program. In order to be able to add documents to a discharged program, the discharged program must be available in the CDAG window that pops up when creating a new document. This configuration key determines how long a discharged program will be available on the CDAG window. The length of time is measured in days and is based on the date of discharge in the Program Assignment Details screen. 

Default Value: 60  
This means that programs that are discharged will remain available for documents for 60 days after the program’s discharge date.  

Allowed Values: any positive integer 
The number you enter here will be the number of days from the discharge date that the discharged program will still be available to document to. 

Example: A client is discharged from the South County Clinic program on 2/1/24. However, Doctor Jimenez wasn’t able to finish her discharge summary until 2/10/24. When she goes to create the Discharge Summary in SmartCare, the South County Clinic program still shows up on the CDAG window as an available program, since Doctor Jimenez is completing this document within 60 days of the program discharge date. On 5/10/24, a medical records staff, Marie, receives a fax that includes a document she needs to upload to the client’s record. When Marie uploads this document into SmartCare, the South County Clinic program doesn’t show up on her list of options, since it’s now been longer than 60 days from the program discharge date.