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Availability Section Bed Set-Up: Inpatient

  1. Enter a Start Date and Time, this is the date the bed has become active.
    1. You can backdate this field if needed.
  2. End Date and Time should only be entered if the unit was no longer active.
  3. Select a Leave Procedure from the dropdown.
    1. This is the default code that will display when a client is placed on leave from the bed. However, this code can be changed by the end user.
      • In other words, select the code that would apply the majority of the time.
    1. Many times this code is a non-billable code. However, this may vary by setting, funder, or other situations.
    2. Leave Procedure will only display procedure codes that have Bed Procedure Code selected in Procedure Code Details.
  1. Select Program from the dropdown.
    1. Dropdown will display programs where Inpatient Program or Residential Program is selected in Program Details.
  1. Select Procedure from the dropdown.
    1. CSU’s should reference the CSU Service Creation section for details related to completing this field.
    2. Residential programs should follow steps below if they are set up as Automatic Attendance (see Residential Set Up section) . Otherwise, complete set up from CSU Service Creation section.
    3. This is the default code that will display when a client is admitted to and occupying a bed. However, this code can be changed by the end user.
      • In other words, select the code that would apply the majority of the time.
    1. If the program was set up for automatic attendance, see Programs section, the procedure associated with the occupied bed will be the procedure code associated with the automatically generated service.
      • In many cases this would be the procedure selected in this set up, unless it is changed by an end user.
    1. As a reminder, Procedure associated with the bed is still dependent on setup and rules associated with the procedure.
    2. Procedure will only display procedure codes that have Bed Procedure Code selected in Procedure Code Details.
  1. Select Location from the dropdown.
    1. Dropdown will populate all locations in the system. Ensure you select the correct location.
    2. Location will populate for the service which is associated with place of service.
    3. To verify a location POS see Location Details.
    4. Additionally, the location should also be associated with the program for continuity.
  1. Click Insert. This information will not display in the Availability History section.
  1. Click Save in the tool bar, upper right hand corner.
  2. If additional beds are needed click the New icon and repeat the steps, starting with General Section Set Up.