AllowSchedulingBeyondLicenseExpirationDate

Brief Description: This configuration key indicates the number of months past a staff’s license’s expiration date that services can still be provided.  

Details: A user’s license determines what procedure codes can be selected for a service they provide. A user’s license is entered on the Staff Details screen in the Licenses/Degrees tab. If you include an expiration date when entering a user’s license, SmartCare will stop the user from being able to select related procedure codes for services scheduled or provided after that date. Some providers are scheduled months out in advance. This may mean that they are scheduled for services even after their license is set to expire, with the expectation that the provider’s license will be renewed before that service takes place. This does NOT only allow the provider to be scheduled for a service but will also allow the provider to complete the service.  

Default Value: 0  
This means that SmartCare will allow for scheduling of services 0 months after a license expires. This, in essence, means that a user cannot be scheduled for a service if the date of that service is after the license expiration date.  

Allowed Values: 0, 1, 2, 3, 4, 5, 6, 7, 8, 9, 10, 11, 12 
These values indicate the number of months after the expiration date that the user can be scheduled for a service. Please note that this includes providing a service and marking it as complete.  

Example: Today is 1/1/24. Doctor Jimenez’s license expires on 3/31/24. She doesn’t plan to submit her license renewal until February, but her receptionist, Ravi, is attempting to schedule her for April services, as she’s often booked out for 6 months. By default, Ravi is unable to schedule any services for Doctor Jimenez after 3/31/24. This configuration key is changed to “3”. Ravi is now able to schedule services for Doctor Jimenez through 6/30/24. If Doctor Jimenez doesn’t get her renewal information back until 4/15/24, she will still be able to write her notes and complete any services she provided between 3/31/24 and 4/15/24.