System Administration Guide provides detailed steps on how to create a program. Please reference that guide for details on creating a program. As a reminder, you may have the program already present through data conversion. Steps below are specific to set up the program for inpatient and residential. I have also referenced areas on conversion files that correspond to these fields.
- To begin, navigate to Programs (Administration).
- Click on the Search icon.
- Type Program.
- Only three characters are required before options display.
- Select Programs (Administration) from the options.
![](https://2023.calmhsa.org/wp-content/uploads/2023/12/252.png)
- Once in the Program list page utilize filters to locate your program.
- Remember to click the Apply Filter button once you have selected your options.
- Select program from Program Name column to open Program Details.
![](https://2023.calmhsa.org/wp-content/uploads/2023/12/253.png)
- As a reminder, ensure the program is added to a Clinical Data Access Group once the program has been created.
- Note: When Programs are created ensure you add the program to ‘BedDay System’ user. This user is added to bed charges, this is a requirement of the system and will not appear on 837i.
![](https://2023.calmhsa.org/wp-content/uploads/2023/12/254.png)
Inpatient Set-Up
- Once in Program Details, General tab > Categories section select the following:
- Inpatient Program
- Show in White Board
- Automatic Attendance For Bed Assignment
- When this is selected a charge will automatically be created for the bed via the census (bed occupied at midnight).
- If this program should not have automatic attendance, do not select this box. Services will need to be created manually for each client.
- Note: Bedboard, which is associated with Inpatient, does not allow an option for manual attendance.
![](https://2023.calmhsa.org/wp-content/uploads/2023/12/255.png)
- Corresponding conversion file: Setup_Data_Programs
- Program Category: InpatientProgram, ShowInWhiteBoard, and AutomaticAttendanceForBedAssignment
- Y indicates the checkbox would be selected.
- Leaving this blank would indicate the checkbox is not selected.
- You can select Create Service for Same Day Admit and Discharge is applicable.
- If this is selected, and the client is admitted and discharged on the same day, a charge will be created for the day via the census.
- If it is not selected, then there will not be a charge created
- Corresponding conversion file: Setup_Data_Programs
- Program Category: CreateServiceForDischargeDate
- Y indicates the checkbox would be selected.
- Leaving this blank would indicate the checkbox is not selected
- In the General tab > MAR Setup section select Client Order Meds.
![](https://2023.calmhsa.org/wp-content/uploads/2023/12/256.png)
Note: By selecting MAR in the program set up means that when the end user is in the Client Orders or Medication Rx Module, they will you will get a “Select Days of the Week” pop-up and they will be mandated to select it in order to prescribe.